Policies

Welcome to Metz Culinary Management at St Marys Lewiston. These catering suggestions have been designed to assist you in planning your event. We are happy to assist with customized menus as well with advanced notice. Please take a few moments to browse through our menu and contact our Dining Services office to discuss any questions or additional needs.

POLICY:

1. Food and beverage service will only be provided for meetings greater than 3 hours, unless previously approved by CEO or his/her designee.

2. Catered events are defined as events located on the facility property or at the corporate office.

3. Any and all Covenant corporate personnel, surveyors, vendors, outside sales meetings, workshops, education seminars, accreditation/survey meetings, teambuilding exercises, visiting dignitaries are included in this policy. A retail option is encouraged or should be offered in lieu of a catered event (cafeteria or retail venue). 

4. Donated food for charity must be picked up by outside organization. 

5. All eligible (meeting lasting more than 3 hours) catered events should be reserved in advance by entering your meeting through the property scheduling system, or by contacting the designated person responsible for the food services. 

5.1. All eligible catered events must be reserved and finalized at least seven (7) working days in advance. Any event not submitted or finalized in at least seven (7) working days must be approved and resolved between all parties involved with the approval of the CEO or his/her designee. This would include but not limited to menu selection, number of guests, pricing and ancillary costing. A late fee will apply for those events that less than seven (7) working days in advance.  

5.2. If there is another meeting scheduled in the location and time you are requesting, it is up to the two parties involved (you and other person who scheduled the other meeting) to resolve the issue. 

6. A minimum of forty-five (45) minutes is required between on-property meetings held in the same room to allow for set-up and cleaning.

6.1. Additional time will be needed if Food Service has been requested or if a special room set-up is requested. (This should be taken into consideration when making reservations).

6.2. The set-up and cleaning time in these cases will be determined and shared at the time the room reservation is made.

6.3. In the event the requested meeting runs back-to-back with a previous meeting, the room set-up will remain as is. 

7. Any food service request should be made using the approved property process and forwarded to the Food & Nutrition Department.

8. Any functions after 4:00 PM will be charged an additional $5.00 per person.

PROCEDURE:

1.1. A separate request per facility policy must be made for microphones or extension cords and audio/ visual needs. 

1.2. Direct questions regarding Food Service, menu selection and date approvals can be made to the Food Service Department. Direct questions related to corporate office events are directed to the Corporate Office Manager or designee.

1.3. Food for eligible events must have two-level approvals including CEO or his/her designee. (ie. Director level or VP level)

1.4. 90% of all food purchased for eligible event must be provided from Covenant’s Group Purchasing Organization agreement. 

1.5. All eligible food service requests will be charged back to the department that requested event and that department is obligated to ensure the event is within its budgetary constraints.